Delivery and Final Transactions After House Sale

When the title deed transfer is completed, there may still be tasks to be done for the delivery of the house and the settlement of accounts. It should be clear in advance who will hand over the keys, on what date, which items will be left in the house, and how the final bills will be tracked.

When selling your house in Bodrum or Milas, include this stage in your sales plan. For example, when delivering a house with a garden in Gümüşlük, the key to the garden gate, pool equipment, and irrigation system information may also be required. In a site apartment in Gündoğan, the parking remote and account checks with the management may be more prominent.

This article details the last step of our Bodrum and Milas seller guide.

Check the delivery date and the condition of the house together

Clearly define the delivery date agreed upon with the buyer in writing before the sale. If the key handover will take place on the same day as the title deed transfer, clarify the time and meeting place as well. If additional time is needed for your move, record until what date the house will be used, how the expenses during this period will be handled, and the delivery conditions.

On the delivery day, walk through the house with the buyer. Compare the previously agreed list of items and the current condition of the house. If there is a repair that was agreed to be completed, check its outcome. If there are any outstanding tasks, specify who will complete them and by what date.

Do not use phrases like "delivered empty" or "all tasks completed" that do not match the actual condition of the house. If the property has tenants, evaluate the tenant's usage and delivery arrangement separately; do not assume the house is empty just because the sale has occurred. You can refer to our guide on writing sales conditions for preparing these conditions.

What information should you write in the delivery report?

The delivery report allows you to record what was checked and delivered on that day together. Write the address of the property, the information of the parties, the delivery date, and if necessary, the time. Prepare the document clearly so that both parties can read it, and keep signed copies for each party.

Control Subject Information to be Recorded Keys and Access Devices Number of apartment, garden, storage keys; remote controls and access cards Items Left in the House List of items, quantities, agreed condition, and any explanations if applicable Meters Electricity and water meter numbers and readings at the time of delivery Condition of the House Condition seen together, deficiencies, and outstanding tasks agreed upon Expenses Final bill and fee checks, how pending accounts will be tracked Attachments Item list, dated photos, and relevant documents

Before turning the report into a general "we have no claims" statement, evaluate its scope. If there is an unresolved issue, write it down clearly; seek expert opinion if necessary regarding the legal effect of the document.

Deliver the keys and usage information completely

In addition to the house key, check the access devices for the site gate, parking, mailbox, storage, and technical areas. You can compile user manuals, existing warranty documents, and necessary maintenance information in a file.

In the case of a private villa with a pool in Yalıkavak, the usage information for the pool pump and the key to the technical area will facilitate the buyer's first days. However, do not write that a piece of equipment is in working condition without seeing it operate. Add known issues and agreed-upon actions to the delivery record.

If there is a smart home, alarm, or camera system, create an access arrangement for the buyer. Check with the system's service provider how to remove your user account and remote access. Instead of sharing your personal account passwords, transfer the necessary permissions appropriately.

Record the meters, track subscription processes

Read the electricity and water meters together at the time of delivery. Take dated photos showing the meter numbers and write the readings in the report. This record makes it easier to track which period the final consumptions are related to; it does not replace the official reading and billing by the service provider.

Plan the closure of subscriptions in your name together with the buyer's new subscription processes. Learn the application date, the possibility of service interruption, the final bill, and if applicable, the return of the security deposit from the relevant institution. After sending the application, check the result as well.

Aydem offers an individual subscription termination application service through e-Government.[^1] MUSKİ's e-Government services include subscription contract termination, meter index declaration, and new subscription processes.[^2] Verify the application conditions for your own subscription. Also, consult the provider for your internet, alarm, or other service contracts.

Clarify accounts with site management and relevant institutions

Request your current account statement from the site or apartment management. Check the paid fees, pending amounts, and any additional payment decisions made. Write down the expense sharing agreed upon with the buyer; also verify how this agreement affects obligations to the management or relevant institution.

For example, in an apartment within a site in Gündoğan, there may be a previously agreed maintenance payment in addition to the monthly fee. Clarify this item instead of just checking the last month's fee. Provide the necessary information for the management to update the owner and contact records.

Consult with the municipality to discuss your post-sale property tax registration and notification processes if necessary. Do not assume that all accounts are automatically closed with the title deed transfer; track which transactions have been completed through documents or application results.

Keep sales documents, check the tax calendar

Store the sales contract, deposit and payment records, title deed transaction documents, delivery report, item list, and closing applications in the same file. Also, keep documents related to acquisition costs and sales expenses. You can create readable digital copies of physical documents.

If your sale generates a taxable capital gain, the annual declaration is made in March of the year following the sale year. Clarify with your financial advisor whether your situation falls under this scope and the exact declaration and payment dates for the relevant year through current GİB announcements.[^3] Evaluate your tax situation without leaving it to the delivery day in the calculation phase of the net amount you will receive from the sale.

Final check before closing the file

Have the keys and agreed items been delivered? Have the meter values been recorded? Have the results of subscription applications and final bills been tracked? Have the management and municipality processes been checked? If there is an outstanding issue, is the responsible party and completion date clear?

After completing these checks, organize your sales file. You can also review confirmations related to the title deed and collection with our title deed transfer and payment planning guide. Thus, the final stage of the sale is completed with a delivery plan that facilitates the buyer's transition to the house and allows you to follow up on outstanding tasks.